Hosting a successful monsoon corporate event lies in managing the logistics without hampering the tempting allure of nature’s retreat. It is an excellent way to win over clients amidst the mist-covered hills, thereby giving them an experience of rejuvenation. Let us explore in depth the advantages and disadvantages of holding corporate events during the monsoons.
Pros of Hosting Corporate Events During The Monsoons
Scenic Hues
Monsoon transforms the rugged landscape into a vibrant canvas full of ambient hues. It has the power to add its natural allure to any resort or rooftop venues, which eventually cuts off the need for heavy and intricate décor. With the rise of social media, aesthetics is taking centre stage in today’s era.
Monsoon brings in exponential charm in the sky, which is perfect for corporate gatherings. It provides memorable interactions and a state of calmness. This will also enhance the brand’s reputation for being creative in holding events in the monsoon.
Gentle ambiance
Monsoon comes as a sigh of relief for those countries that are facing flaming tropical heat. Hosting corporate events during the monsoon drapes the guests in a cocoon of comfort and pure elegance.
A rise in temperature is equivalent to a rise in aggression and discomfort. Guests also will not feel good with sweat dripping off their clothes constantly. Monsoon imbues calmness, thereby making discussions smoother.
Affordable Venue
Monsoon is considered an off-season in the realm of event management. To attract clients in this season to hold corporate events, venues, caterers, decorators, and planners offer an affordable price.
Events organized in the monsoon are cost-friendly. It is a boon for organizations planning to deliver luxurious events at low prices. Moreover, you can negotiate with the event manager, thereby reducing the higher costs incurred in hosting lavish corporate events.
Easily Available Venues
Thinking of planning events at the last minute? No worries. Monsoon is considered an off-season, hence providing easy availability of prime venues. In the peak season, companies book their events in advance, often paying huge amounts. This creates chaos and difficulty in booking.
But, holding a corporate event during the monsoon allows flexibility to book lavish locations at the last minute at an affordable price. It is hassle-free.
Cons of Hosting Corporate Events During The Monsoons
Unpredictable Weather
The ultimate challenge in hosting corporate events during the monsoons is the sheer unpredictability of the weather. Even after a dedicated rain forecast, downpours and showers can occur unexpectedly.
This creates disruptions and mess. It may also bring a situation where you must shift the venue at the last moment. This is an absolute derailment for the events that are bound to timely events.
Transportational Challenges
In metropolitan cities like Gurgaon, Mumbai, and Bangalore, roads get piled up with extreme congestion. Monsoon causes waterlogging in low-lying places, which in turn gives rise to dozens of vehicles getting stuck in traffic for hours.
Access to public transport is also a challenge during the rainy season. This will cause clients discomfort and uncertain delays in reaching the venue. Delays give rise to frustration, which does not resonate with the corporate events.
Technical Vulnerabilities
Think of your venue being decked up well with vibrant lighting all over, projectors, LEDs, and Audio systems. But suddenly, a downpour happens, and water is streaming towards your technical equipment!
This is extremely risky for wiring to get submerged in a pool of water. With proper waterproofing and levelled placements, things can still go out of your hands. This will affect presentation and live streaming, thereby spoiling the event.
Less Attendees
Corporate events are meant to attract investors and other influential clients. Clients will not choose discomfort for a lavish event. And when most of the clients have the same psychology, then it will ultimately reduce the number of attendees.
This disrupts networking and interaction. It will also cause loss to the organization, and it will be a waste of time and resources.
Looking for a trusted corporate event planner in Gurgaon? Trevento is the one. It meticulously plans events for organizations, even in monsoons, with careful consideration. It has been recognized as the best corporate event management company in Gurgaon, offering affordable packages for corporate events.
Final Thoughts
Hosting a corporate event during the monsoon is a thoughtful investment, but it requires careful consideration. The season undoubtedly brings cool weather and picturesque landscapes that can attract potential clients fond of aesthetics. But this also brings unpredictable weather, which may cause disruptions, congestion on roads, and spoilage of technical equipment. It is important for an organization to carefully plan such an event, turning it into an unforgettable experience.
